Description

Job Title: Project Manager 2- Accelerated Repair Program

Department: Capital Planning

Reports To: Senior Project Manager - ARP

FLSA: Exempt

Grade: 11

Salary: $86,267 - $ 94,894

Job Summary:

This Project Manager 2- Accelerated Repair Program position is a member of the MSBA's Construction Administration Team that manages MSBA-funded capital projects from schematic design through bidding, contract award, construction, commissioning, and project close-out. This is a new position which includes a focus on implementing heat pump conversion and building envelope projects under the Accelerated Repair Program (ARP).

The Project Manager 2 works with a motivated team reporting to the Senior Project Manager for the Accelerated Repair Program (ARP). The Project Manager 2 independently reviews design submittals and Project Funding Agreement amendments for conformance with MSBA policies, agreements and practices. The Project Manager 2 also reviews, verifies for accuracy and recommends for eligibility district submittals including reimbursement applications, change orders and budget revisions.

The Project Manager 2 collaborates with the Senior Project Manager and Project Managers to develop and track the processes of the Accelerated Repair Program, including scope adherence, budget monitoring, and consultant procurement. The Project Manager 2 will focus on heat pump conversion and building envelope projects from schematic design, design development, construction and final audit. The position works directly with public school districts and consultants as part of a MSBA team.

Essential Functions & Responsibilities

• Monitor schedules, budgets, and scope for projects to ensure compliance with MSBA guidelines and funding agreements, and to track construction progress.
• Report on changes to schematic design options presented by designers to individual districts through design development and bidding phases, process budget revisions, and review project cash flow for accuracy and variances.
• Review cost estimates with schematic design submittals to establish the grant for projects.
• Prepare and review change order documentation including recommendation of change order eligibility on projects based on MSBA policy.
• Review monthly project reports to understand submittal status, contract compliance, and construction progress, identify variances and necessary actions, and address with the Owner's Project Manager ("OPM") as needed.
• Lead in project meetings addressing project status, funding agreements, amendments, project phase transitions, design development, construction kick-off, project deliverables and change orders.
• Review and approve monthly reimbursement applications through final audit and prepare recommendations for approval of final grant payment.
• Review design development and construction documents to prepare and issue review comments for projects, identifying any variances to the agreed upon scope identified in the funding agreement.
• Review commissioning consultant reports and invoicing to identify issues and prepare necessary status of work summaries.
• Collaborate with the project team to develop a schedule for the timely submittal of all final documents required for final audit of projects. Coordinate with the project team to resolve any outstanding items required and reconcile and approve the final payment.
• Lead on specific initiatives assigned by the Senior Project Manager that improve MSBA processes and implement best practices for ARP projects.
• Manage specialty areas including budget revisions, closeout, review comments, cost data publication, monthly reports and commissioning.
• Collaborate with the project team to review and make recommendations to improve MSBA processes and inform best practices for school construction.
• Participate in the preparation, coordination, and presentation of materials required for MSBA subcommittees, procurement committees, roundtables and Board of Director Meetings.
• May assist in the development and delivery of MSBA training and outreach presentations and/or publications.

Knowledge, Skills & Abilities

• Knowledge of construction project administration, mechanical, electrical, and plumbing (MEP) design, contract compliance monitoring, change orders and construction methods.
• Knowledge of Massachusetts laws, including MGL Chapter 30, Chapter 149 and 149A, and Chapter 7 preferred.
• Ability to prepare and analyze spreadsheets.
• Ability to effectively manage multiple tasks, involving complex and varying problems.
• Strong verbal and written communication skills.
• Demonstrated ability to gather, analyze, and present complex technical information in a clear, concise, and understandable manner.
• Ability to work both independently and as part of a team.
• Ability and willingness to travel occasionally to project sites.
• Proficiency in Microsoft Office 365 software applications, including Excel, Word, PowerPoint, SharePoint, Teams, and Outlook. Knowledge of Tableau software is a plus.

Preferred Qualifications

• Experience developing and/or managing facility-based energy efficiency design and MEP retrofit projects.
• Familiarity with the design of HVAC systems in existing buildings.
• Familiarity with the design of highly efficient HVAC and non-fossil fuel based systems such as air and ground source heat pump, variable refrigerant flow (VRF), and mini-split systems.
• Experience in managing consultants who provide ASHRAE Level II energy audits and reviewing their reports and analysis.
• Certified by the Building Performance Institute (BPI) in one or more areas.
• Certified by the Association of Energy Engineers (AEE) as a Certified Energy Auditor.

Required Qualifications

• Bachelor's degree in one of the following: construction project management, construction administration, architecture, planning, engineering, or a related field.
• Four-to-Seven years of experience associated with construction, project management, building design or other applicable disciplines.

$86,267 - $94,894 a year

This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management's discretion, the employee may be assigned different or additional duties from time to time.